Manually managing project requirements in word processors or spreadsheets can become challenging over time (especially when you are involved in different projects with related requirements). Having to deal with multiple versions of the same document, and lacking the right tools that make collaboration on requirements easy and effortless can become challenging as projects get more complex.
Every organization should have one or more robust tool(s) that can be used for managing its software requirements. Depending on the size of the software project, it can be as simple as documenting requirements using a word document or as complex as employing a requirements management software.
What Is Requirements Management?
The Business Analysis Body of Knowledge Guide (BABOK®) defines requirements management as:
Planning, executing, monitoring, and controlling any or all of the work associated with requirements elicitation and collaboration, requirements analysis and design, and requirements life cycle management.
What Is A Requirement Management Software?
Requirements management software is a specialized application with features that support the business analyst in activities ranging from requirements documentation, review and collaboration to modelling, specification, traceability, versioning to change control. A good requirements management software allows seamless communication with all stakeholders and ensures that no change is left undocumented and no feature left unimplemented (as much as is possible). Choosing such a complex tool requires some consideration and knowledge of which qualities are most important.
At the minimum, the requirements management software should support requirements workflow activities such as elicitation, documentation, baselining, change management, and validation of requirements.
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