Lengthy or complex projects can sometimes be necessary to support growth initiatives within a company and the skills and tools you use as a project manager will help ensure that you successfully oversee your projects to completion.
These project management tools and tips will help you perfect your skills as a dynamic, efficient project manager and overcome the triple constraints of completing your projects on time, within the budget and with the right quality.
1. Maximize your productivity through effective time management
Some of the key traits of a successful project manager include working productively and efficiently.
To keep projects on track and ensure that your colleagues, leadership, and outside contractors are in sync and know just what they should be working on at any given time, you have to organize yourself first. You should plan out your day by making a list of everything you need to accomplish, and then prioritize according to importance or urgency.
While your personal organization style is going to be unique to you, it’s important to have a system in place that helps all those involved in the project stay connected and on task. Using a project management solution like Asana, can offer the tools to support tasks, projects, conversations, and custom dashboards to help keep yourself and all the team members involved in your project organized.
2. Use communication and collaboration of project cornerstones
Communication is vital to successfully managing any important project till completion, and as the project manager, you’re in charge of communicating project details and updates, and staying connected with all the people involved in the various moving parts of your project.
You need to be adaptive to different communication styles and learn about your team members’ strengths and weaknesses so you can understand how each person will best contribute to your project.
While you’ll use an array of communication modalities throughout the course of your project, including email, phone, chat, and meetings, it can be very beneficial to implement a project management system like Workfront to facilitate collaboration while also tracking important communication tasks and milestones associated with your project.
Workfront is structured similar to social media platforms, which increase collaboration opportunities and give all team members visibility into the project in a meaningful way.
3. Be adaptive without losing scope
Even if you’ve tried to account for any project mishaps or delays that are conceivable, it’s inevitable that circumstances will change during the course of your project.
This is why it’s important that you are able to adapt to your situation and adjust your project goals and timelines accordingly as the steward of your company's project. However, this doesn’t mean you should act hastily when challenges occur. This can generate confusion and ultimately lead to more mistakes or delays.
Instead, if and when things change, come back to the scope of your project as a home base, to re-evaluate and make decisions on how to move forward. Keeping your company’s overall goals in mind will ensure that you make sound decisions while staying collected and organized.
ABOUT THE AUTHOR
Jeni Rogers is a researcher and regular contributor to TrustRadius, where she shares her knowledge of the latest trends in B2B news and software.