Your Guide To Sending Certified Mail Online
/In today’s digital era, mailing documents at the post office may seem like a huge burden and a hassle. This is because it requires you to spend time and money traveling to the post office. Additionally, you might have to stand in line for hours before you can send your parcels.
Thanks to technology and its continuous evolution, however, you can now send certified mail online. With this, you’ll be able to send confidential documents securely in the comfort of your home. Also, this saves you from all the hassles you may encounter in the post office.
Now, you may be wondering how to send one. Well, if that’s the case, you’re in the right place. In this article, you’ll learn the quick and easy ways of sending certified letters through digital means. Once you learn to send certified mail online, you’ll be able to have more time to spend on more important and pressing matters.
What Are The Certified Mail Services You Can Avail?
When sending certified mail online, you need to choose which type of service you want to avail yourself of. The type of service may depend on the recipient's age and the confidentiality of your letters. Here are some of the certified mail services you might want to consider for more security and protection of your documents:
Certified Mail Restricted Delivery: This is an ideal option when sending highly confidential letters. It ensures that the certified mail will only be delivered to the recipient.
Certified Mail Adult Signature Required: This option allows any individual at the recipient’s address, ages 21 years old and above, to receive the certified mail.
Certified Mail Adult Signature Restricted Delivery: This option allows only a specific recipient or an authorized agent, ages 21 years old and above, to receive the certified mail.
What Are The Steps Of Sending Certified Mail Online?
Sending certified mail online is easy as 1-2-3. This is why many people prefer this method rather than falling in line in the post office. Here are the simple steps you’ll need to follow to send certified mail online:
1. Create An Account
To send certified mail through electronic means, you must create an account using online mailing services. You have to be careful since there are many scammers out there, however. Thus, ensure you read everything first and never provide unnecessary personal information.
Also, it’s a red flag if a website asks you to download a suspicious link. It might contain viruses that allow them to seep into your network and hack your system. Once you find a trusted online service, create an account with them so you can track your parcel easily.
2. Set Up Your Payment Account
Online mailing services will probably require you to make upfront payments but don’t worry since the rates are cheaper than how much you’ll spend by going back and forth to the post office. In addition, online mailing services don’t require monthly payments. You only need to pay when you use their services. They will also show you the price you need to pay before the transaction proceeds.
Furthermore, most online mailing services offer various payment options. This makes sending your certified mail more convenient. Payment options may include credit cards, debit cards, invoices, and checks.
3. Create And Scan Your Letter
Once you’re done setting up your account and payment options, you can now start writing your letter. Just write one as you would if you’re mailing it via the post office. Make sure to include all necessary details before you save it on your computer and print it.
Once you have your physical copy, it’s time to have it scanned to digitize it. Then, save it on your computer, hard drives, and USB for added protection and security. Also, make sure to double-check the file if it’s corrupt.
4. Upload Your Letter
After making and scanning your letter, it’s time to upload it to your preferred online mailing services. Then, you’ll be required to fill in some details, such as the name and address of the recipient. After filling in the necessary details, you’ll receive an email with a receipt. This will serve as your proof of sending. Keep this to avoid discrepancies and complications in the future.
Once done, you’ll be able to track your parcel to see if it has been delivered or not. If received by your recipient, you’ll receive another email, which will be your proof of delivery. Keep this as well to prevent future complications.
Final Thoughts
Certified mail is developed to protect the integrity of highly confidential documents and parcels and keep them secured. Thanks to technology, you can now send certified mail online. This saves you from the hassle of going to the post office.
Sending certified mail online is quick and easy. All you need to do is create an account with an online web service, set up your payment method, write and scan your letter, and upload it to your chosen web service provider. Once sent, all you need to do is track your parcel and wait for another email stating the proof of delivery. That’s how you send certified mail online.
Author Bio
Marionette Mcgregor is a professional business consultant. She has been in the industry for more than 13 years. She shares her expertise and knowledge by writing blogs and guest posts online. She enjoys cooking, particularly baking, and sharing concoctions with her friends and loved ones during her free time.
