The 6 Main Advantages Of Customised Work Order Management Software

Standard, off-the-shelf software is usually the most cost-effective option but these systems are designed for a wider audience, offering more generic solutions that might not be right for what you need. 

Software customization is an increasingly popular solution for businesses. It allows companies to create software specific to their needs without unnecessary processes or wasted time, ensuring that the system meets business needs. There are several advantages to customising your software.

1. Improved Security

This benefit works in two ways. The first is the most obvious: custom software is more secure against cyber-attacks. Hackers can easily break into standard, mass-produced software because of their well-known vulnerable parts. With a custom system, you reduce this risk and may still require security features to be even stronger.

Also, because the software is designed specifically for your business model, with unique features, that means no other business will have it with the same configuration. Therefore, competitors will not be able to buy the same software and expect the same outcome as you. 

2. Automated Processes

Standard software may have many tools that you’ll never use. Customized software is all about streamlining and automating processes, improving efficiency, and ensuring all parties are uniformly conducting processes.

Through custom software, you can create templates unique to your processes that employees can have on hand at any time. For example, you can use a work order template to organize the tools and features you use most and even automate tasks you frequently repeat. With a more practical interface, no one will waste time looking for specific features. 

3. Efficient Communication

Even though the goal of work order management software is to simplify the workload, a generic system can cause a lot of confusion until the whole team is used to it. Customized software helps keep all parties on the same page by allowing more efficient communication.

You can create messaging and comment sections and even adopt some specific attributions, such as the possibility of including images of assets or equipment parts in your work orders. Tracking communication also ensures all parties are sharing the necessary information on time.

4. Better Reporting

Standard software can leave you buried under a ton of unnecessary information but custom software will allow you to customize the types of reports and data analytics you are able to pull. For example, you can track supply inventories, equipment maintenance, financial forecasting, project progression, among other valuable insights.

Seeing these numbers and analyzing the data without the need to waste time cherry-picking amid numerous secondary information will allow you to create even stronger processes and improve productivity. 

5. Save Money in the Long Run

Although customizing software is associated with a higher cost, you end up saving money in the long run. The ability to generate custom reports allows the facility manager to keep track of everything more efficiently. Through data analytics, you can identify work orders that cost a lot of money or time, assets that are failing too often, etc. 

You will also be able to evaluate alternatives to reduce downtime for maintenance services, assess the need to purchase more or fewer replacement parts to keep in stock, among other processes. The money you save through more efficient processes and communications is well worth the upfront spend on customization. 

6. Fit Your Needs

Different companies have different needs. Because of this, the functionalities of generic software can become relevant for some operations. As the system comes ready-made and usually doesn’t allow you to configure it, some necessary options may be “hidden” or unavailable.

Being smart with your employees’ time and your company’s resources is crucial to sustainable business. Creating custom software means to fit your needs specifically and cut out any unnecessary features or steps in the process.

Customized Software is a Worthwhile Investment

Think of custom work order management software as a beautiful suit: you can buy one at the store and look great in it, but a custom-made suit will stand out. Likewise, customized software is something tailored specifically to your company to offer solutions that are more suited to your facility’s reality. Many companies have specific needs and therefore need unique features to help them remain successful.