4 Ways Managed Print Services Can Help Your Business

In any type of business, it can be tough to know which activities should be outsourced to a third party or kept in-house. The very idea of outsourcing is about taking pressure off the business and increasing the output and quality of the product or service that is outsourced. Printing is one key activity of the business that should be examined for possible cost reduction and increased efficiency. 

What Is A Managed Print Service (MPS)?

This service involves an external provider taking over the management of printing within the business. Companies that offer this service typically look to optimize the company’s output of documents and ensure that all printing within the business is done efficiently. It doesn’t matter whether your business uses A3 printers or photocopiers – the service is usually flexible enough to accommodate diverse printing needs. MPS also extends to the maintenance and replacement of any new or existing hardware to ensure quick printing at all times for the business.

Benefits of MPS To Businesses

You may think your business has a pretty good handle on its printing but there are a number of benefits you stand to benefit from with MPS. Some of these are outlined below.

1. Time Savings

Those odd minutes your staff have to spend fixing minor errors or replacing ink cartridges may not seem like much, but when you look at this over the course of a year, you soon get a picture of just how many hours are lost every year as a result of this. With a Managed Print Service, this will be a thing of the past since your printers will be proactively managed and as a result, will be much more efficient, allowing staff to focus on doing what they are paid to do.

2. Reduced Environmental Footprints

With more pressure on companies to reduce their impact on the environment, those who are using reams and reams of paper; and engaging in needless electricity consumption are of course looking to reduce their carbon outputs. Thanks to the metrics an MPS can provide regarding print quantity and timing, businesses can adopt a data-based approach to making changes that reduce their printing costs and environmental footprints. 

3. Increased Productivity

Businesses with multiple departments have diverse printing needs and an MPS is able to monitor this and create a tailor-made plan to ensure maximum productivity. It may be for example, that they can set up mobile printing or printing from a non-office location. Each department tends to have different printing needs, and this service can ensure that each printing need within the business is identified and addressed.

4. Quick Repairs

If one or two of your main printers go down, the business has to act swiftly to get the problem resolved. If you have a company offering MPS, however, this will require no action on your part. The company will quickly identify the problem and send out an engineer with replacement parts if needed, even before you have realized that there is an issue. 

Cost savings, speed, efficiency, and increased productivity – these are some of the reasons why so many businesses count on managed print services.